Create Site Collection in Separate Content Database in SharePoint

Problem:

When a “Site Collection” is created in a web application, then the proceeding Site Collections created in the same “Web Application” will use the Same Content DB.

This creates problems in the following scenarios:

1. Size of the one Site Collection grows large then it will affect the other Site Collection too. The
reason being maximum size of a Content DB for a Site Collection with good performance is 200 GB
(referred some MSDN articles).

2.  During migration/archival/splitting of content DB.

Solution:

The solution for the above problem is to “Create Site Collections with Separate Content DB for each Site Collection”.

But by default SharePoint allows you to create new site collections in the Same Content DB which is used by the web application (one created first – Top Level Site Collection)

Using Central Administration page:

1.   Suppose that we have created a Top Level Site Collection with content DB named “WSS_Content_1000”. Now our scenario is to create a new site collection in the same web application with different content db.

2. Now navigate to Central Admin -> Application Management -> SharePoint Web Application Management -> Content databases

3. By using the option Add a content database in the menu, create a new content DB named “WSS_Content_1050”

 6. Now, you can see the database (WSS_Content_1000) in the stopped state: 

 7. Now, try creating a new Site Collection in the same web application. “Your new site collection will be forced to create in the Content DB which is available in the web application” (in our case it is WSS_Content_1050).

8. Now, change the status of the first content db to Ready state.

9. Now to check whether our new site collection is created in different db’s go to Central Administration -> Application management -> Site collection list. “You can see two site collections in two different databases” as shown below:

     ØTop level site collection created in WSS_Content_1000 db

     ØTop level site collection created in WSS_Content_1050 db

10. As shown in the above screenshot, we are able to create a new site collection with a new Content DB using the above method.

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This item could not be crawled because the repository did not respond within the specified timeout period - SharePoint Search Error

Problem:

Environment: WSS 3.0, Microsoft Search Server Express 2008

The Search server is crawling the contents properly and the search is working as expected. Suddenly, search crawling stopped and the error in the Search log is

"This item could not be crawled because the repository did not respond within the specified timeout period. Try to crawl the repository at a later time, or increase the timeout value on the Proxy and Timeout page in search administration. You might also want to crawl this repository during off-peak usage times".

Solution:

I understood that the error is due to the Proxy and checked the Proxy and Time Out settings in Search Server Administration and it is 120 Seconds.

Then, removed the Proxy Settings configured in the IE. Followed by an incremental crawl fixed this issue and I didn’t see any errors after that.

Also, uncheck the option in the IE “Automatically Detect Settings” (if it is checked).

Here is the link which gave the complete solution for this issue:

http://sharepointmadeeasy.blogspot.co.uk/2012/07/search-crawl-time-out-or-proxy-issue.html

Happy Sharing!

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Advantage of PowerShell over STSADM

In SharePoint 2010, new concept called Power Shell is introduced. The main adavantage of using Windows Power Shell over STSADM is follows:

• Windows PowerShell is built on the Microsoft .NET Framework and accepts and returns .NET Framework objects. Hence, can interact with .Net objects directly.
• Here we use commandlets (cmdlet) instead of commands. Commandlet is a instance of .Net objects
• We can automate the tasks using power shell scripts.
• Windows PowerShell also gives you access to the file system on the computer and enables you to access other data stores, such as the registry and digital signature certificate stores.

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Event ID 28721 in Source cannot be found

Problem:I have faced this problem when I tried to upload a document one of my document library in SharePoint. Neither the upload is successful nor no errors while uploading.
Event Log:I was unable to view any errors with respect to the document upload in the event log. I could see only the following logs in the event viewer:
Event Type: Error
Event Source: Windows SharePoint Services 3
Event Category: General
Event ID: 28721
User:  N/A
Description:The description for Event ID ( 28721 ) in Source ( Windows SharePoint Services 3 ) cannot be found. The local computer may not have the necessary registry information or message DLL files to display messages from a remote computer. You may be able to use the /AUXSOURCE= flag to retrieve this description; see Help and Support for details. The following information is part of the event: #960013: Antivirus scanner timed out.

Following are the investigations done for fixing the errors:
1. Checked the file size limit in the web application general settings – but I have tried to upload only a few KB text file.
2. Checked the SQL server logs and there is enough space for the upload.
3. Created a new document library and tried attaching a new document which is unsuccessful.
4. Created a new list and added an item which is successful. But when tried attaching a document (or text or small file) it is unsuccessful.
Hence, I have concluded that there is no problem with SharePoint or any corruption of document library or list definition.
Looking at the event log carefully, I finally came to an idea that Antivirus is blocking something and it is where the problem is arising.

Solution:1. I have tried changing the Antivirus settings in the Central Administration 
2. Go to -> Central Administration -> Operations -> Antivirus -> Antivirus Settings -> I have unchecked the option Scan Documents on Upload -> Clicked save

3. Now, I have tried uploading the documents in the document library which is successful. Hence, concluding that the problem is due to the Microsoft Fore Front Security Antivirus.
4. Note: But we cannot make this option as default, since without antivirus scan, unwanted files (viruses, malwares, spywares, etc.,) may be uploaded which would be threat to the SharePoint environment.
5. Finally, updated the Antivirus definitions and license for the Fore Front antivirus. Then onwards, the upload is successful and secured one.

Microsoft Fore Front Security Antivirus1.  It is an antivirus provided by Microsoft dedicated to SharePoint environment. It will protect the SharePoint environment from the virus, spywares and other treats being uploaded.
2.  To know about the Microsoft Fore Front Security Antivirus click on this link

http://sharepoint.microsoft.com/en-us/product/Related-Technologies/Pages/Forefront-Protection-2010-for-SharePoint.aspx
3.  In the central Administration -> Operations -> Antivirus -> Antivirus Settings -> Scan documents on upload is set, then all the documents being uploaded will be scanned by the for front and then only uploaded into the SharePoint environment.

Happy Sharing!

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Parser Error Data at the root level is invalid. Line 1, Position 1

I have got this error message suddenly in a (WSS 3.0) SharePoint site. The site is working as expected and it does not throw any errors before.
The error screen shot is below:

From the error message, I could understand that there is a problem with the browser comapatibility.
Solution:
I have navigated to the SharePoint site in the IIS and then explored the files in the IIS.
Then navigated to APP_Browsers folder, there I could see there is a  sub folder named _vti_cnf  inside I could see a file compat.broswer in it. This file (file which mentions the compatible browsers for loading the SharePoint site.) is already present in the root directory.
I have deleted this file (compat.browser) which is inside the _vti_cnf folder and refreshed the site, it worked as before.
Happy Sharing!

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The POP3 service could not create the mailbox – the account already exists

In Windows Server 2003, I have configured POP 3 service, created domains and mailboxes.
I have created many users and associate mail boxes in the POP3 service and deleted for some reasons.
When I try to create the same user I have got the error:
The POP3 service could not create the mailbox - The account already exists

Even on manually deleting the folders (mailboxes created for each user created), I got this error.
Reason:
Then I came to know that the user associated with the mailbox is not deleted.
Right Click on My Computer -> Manage -> Administrative Tools -> Computer Management -> System Tools -> Local Users and groups -> Users -> Delete the user account for which you are unable to create the mailbox.
Note: Check the user associated with any other applications or any services before deleting the user.
Now, try creating the mailbox, you will be able to create the mailbox successfully!

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Download Image from Right Click Disabled Website

In this article, we will know a small trick where we can download the images from the web page in which the right click is disabled in the web page.
Usually, web masters will disable the right click on the web pages in order to protect the content in the web page.
But sometimes, we need to download the images or copy the content from the web pages. Following are the different steps:
1. In the web page, only Right Click is disabled. Hence, we will use LEFT CLICK. Point the image and left click on the image and then drag the image to the desktop or to the address bar in the browser. Hurray! You can save the image.
2. In Internet Explorer, we can disable the active scripting and copy the image. The reason behind this is kind of scripting is written using “JAVA SCRIPTS”.Got to IE -> Tools -> Internet Options -> Security Tab -> Custom level -> Go to Scripting -> Active Scripting -> Disable -> Click OK and restart the browser

3. In Mozilla Firefox  the steps is as follows:
Open the browser -> Go to Tools -> Options -> In the Content Tab -> Uncheck or Deselect the Enable JavaScript -> Restart the browser

There are many third party tools which enable to download the images and contents. But the above are the few easy steps to achieve the goal!

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SharePoint 2013

Everyone knows SharePoint 2013 server and SharePoint 2013 foundation has been released with many new features by Microsoft.

 

Here are the few links for the SharePoint 2013 for the start up:  

• Microsoft SharePoint Server 2013 Preview
• SharePoint Foundation 2013 Preview
• SharePoint Designer 2013
• Language Packs for SharePoint Server 2013 Preview

 Let’s start using SharePoint 2013 and start collaborating more than ever!

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