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- Identifying
the business owners for each site / site collection
- Data Cleansing - identifying the old
contents/obsolete data for archiving
- Identifying
the intranet links embedded inside the documents (while migrating to SharePoint
Online)
- Optimize and define databases - Perform
re-organization of content. For example, as you determine what will be brought
over to the new environment, you may end up archiving some ‘less-used’ content
to a ‘read-only’ or ‘slower’ server.Consider
moving read only data to a separate SQL instance or even separate SQL farm
where the data is read-only. You may also want to consider moving less
frequently used content to SQL servers that have less resources and keep the
higher performing SQL servers for the frequently used/collaborative content,
perhaps your ‘old’ SQL server.
- Size of
data to be migrated – this will affect the migration time
- Any good
migration should involve a content
audit. Data security (legal & audit implications should be considered)
–confidential documents which are restricted for internal use cannot be
migrated to SharePoint Online. Key
‘things’ like ‘Highly Visible or Critical Areas’, ‘Executive Users
Permissions’, ‘Large AD Group Users’ assignments, ‘Highly Used’ Features,
‘Heavy Customizations’, Integration with other systems, etc. must be
identified, and documented in order to identify where the critical data and
functionality exists. Depending on the access to the content, an appropriate
‘services’ and ‘security’ model can be included in the SharePoint migration
planning (and later validation).
- SharePoint
2010 cannot be directly migrated to 2016 and it needs to be migrated to 2013
and then to 2016 version (when Database upgrade approach is opted as an option
for migration)
- If tool
based migration (like Sharegate,
Metalogix) approach is used, then direct migration from 2010 to 2016 is
possible
- 10 GB is the new soft limit for file
sizes in SharePoint 2016
- If custom master page is used,
then the existing master page needs to be upgraded /recreated from 2010 -2013
–then 2016 version for using it in SharePoint 2016
- While using
database upgrade (2010 to 2013 and
then to 2016) approach, SharePoint 2010 sites will be made read only during migration process
- Any custom
farm solutions should be upgraded to SharePoint 2016 before use
- The same
connectivity/integrations to external systems in SharePoint on-premises
environment may not be achieved in SharePoint Online
- New user
ID’s needs to be created in SharePoint Online. New/ existing
permission levels needs to be created in SharePoint Online
- End users
needs to be trained for new UI/navigation, etc.